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Project Team

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The Project Team is the core planning team of the THS International Reception.

As a member of the Project Team, they have the following common tasks:

  • Represent THS International as a Project Team member
  • Participate in the event and activity planning process for new international students
  • Participate in the obligatory team buildings and planning sessions
  • Get the chance to participate in a grand "Thank You Event" post-Reception

All Project Team members will also:

  • Be rewarded with a 0.2 GPA increase when applying for exchange programs
  • Improve their communication, leadership and decision-making skills
  • Get an opportunity to meet new students and to influence their lives
  • Receive a recommendation depending on your contribution written by the Project Manager

The Positions

The positions' workload is flexible according to the effort and creativity you want to invest. Positions may vary across Receptions, and these roles may change due to COVID-19. The roles below are the ones for Fall 2023.

EVENTS LEAD

  • Coordinator for events throughout International Reception.
  • Head a group of 4-5 Event managers
  • Create events and work with the team to execute them
  • Activities range from museum and Skansen visits to city tours, hikes or sports activities.
  • Opportunity to explore your leadership, creative and manager sides by planning events and leading Buddies.

PARTIES & ENTERTAINMENT LEAD

  • Lead a group of 6 project team managers to create an unforgettable experience during the reception
  • Work with Osqvik, Party and Banquet/Gasque Managers.
  • Coordinate information between different groups and provide guidance to your team.
  • Be responsible for all the Osqviks, Parties and Gasques/Banquets.
  • Work closely with buddies and PT and explore your creative side.

COMMUNICATIONS LEAD

  • Lead a group of 2~3 project team managers, consisting of marketing, communications and collaborations manager.
  • Responsible for handling matters related to communication, such as Facebook groups and Instagram.
  • Be responsible for communications with other THS organizations and chapters and smoothen the process between organizations and IntRec.
  • Managing channels towards students and being their main point of contact.
  • Be at the frontier of creating identity and brand value for the THS International Reception.
  • Opportunity to explore your skills in communication while representing the team for ~2000 students.
  • Work closely with the whole project team in coordination.

SERVICE & FINANCE LEAD

  • Lead for the financial, catering and logistics front of the reception.
  • Activities mainly involve accounting and analytical tasks.
  • Work closely together with the Project Managers to advise on financial issues and the Head of THS International for accounting.
  • Advise the catering and logistics manager about what they require and be a backup support role for them.
  • A driver's license is mandatory as it involves renting a car to transport required items with the logistics manager.
  • Work closely with the Project Team.

EVENT MANAGER

  • Coordinator for specific events throughout International Reception.
  • Create events and works together with buddies to execute them.
  • Activities range from museum and Skansen visits to city tours, hikes, sports activities or gasques.

  • Opportunity to explore both your creative and managerial sides by planning events and leading Buddies.

OSQVIK MANAGER

  • Manager of two Osqvik events and an additional Team Building event.
  • Work closely with Buddies to create an unforgettable experience at THS's cabin in the woods.
  • A whole day of activities provides for a wide spectrum of ideas to come to life.
  • Opportunity to lead a larger group of Buddies in creating one of our most favoured events.

BANQUET MANAGER

  • The Grand Banquet is our flagship event, the end of the reception weeks.
  • It involves ~200 attendants, and features a formal dinner, live music, and a theme.
  • You get the opportunity to create the entirety of the Banquet - from dinner menus to stage performances.
  • Opportunity to work closely with and lead ~30 Buddies to finish up with our most memorable event.

PARTY/PUB MANAGER

  • Manage and arrange all the pub events located in Nymble.
  • Work together with Buddies to create amazing evening activities for the new students.
  • Possibilities to let your imagination going wild to generate a variety of evening entertainment events.
  • Opportunity to coordinate Buddies and to become a first-hand expert on the requirements about events.

HR MANAGER

  • Role of handling matters related to Buddies - from their recruitment to scheduling their work.
  • Explore your social and communication skills by actual HR matters, while getting good connections with Buddies.
  • Work closely with Project Managers to make sure that the workforce is available.
  • Opportunity to coordinate ~50 Buddies.

MARKETING MANAGER

  • Responsible for handling matters related to communication, such as Facebook groups and Instagram.
  • Managing channels towards students, such as answering questions and event sign-up.
  • Opportunity to explore your skills in communication while representing the team for ~1000 students.
  • Organise the payment desks for paid events.
  • Work closely with the whole team in coordination.

COLLABORATION MANAGER

  • Responsible for handling matters regarding communication with potential and confirmed collaborators.
  • Set up a communication plan for collaborations.
  • Facilitate communication between the event managers and collaborators.
  • Opportunity to explore your skills in communication between different interest groups.

FINANCIAL MANAGER

  • Supervisor role on financial expenses of the whole Reception.
  • Activities mainly involve accounting and analytical tasks.
  • Possibility to locate possible sponsors and secure good sponsorship deals for this and future receptions
  • Work closely together with the Project Managers to advise on financial issues, and THS International for accounting.
  • Work closely with the head of THS International and Project manager to establish corporate relations.
  • Opportunity to improve both your systematic approach to work and to develop a basic knowledge of accounting.

CATERING MANAGER

  • Supervisor role of the kitchen during Gasques & Osqviks.
  • Leading buddies in prepping and serving food for both students and working buddies.
  • Create a menu for food and drinks during Gasques & Osqviks.
  • Work closely with the logistics manager to purchase the required ingredients.
  • Opportunity to challenge your leadership and coordinate buddies.

LOGISTICS MANAGER

  • Make sure the equipment required for the completion of events is available.
  • Purchase supplies required for the executions of events, such as food, alcohol and the decorations.
  • Rent a car to transport everything needed to the correct location. A driver's license is mandatory.
  • Manage inventory of supplies.
  • Work closely with the whole Project Team
  • Opportunity to improve your communication and cooperation skills.

IT MANAGER

  • Possibility to shape this position the way you want it as the tasks are so widely spread
  • Build Project Management Tools in GSuite that improve the workflow for the entire team for years to come
  • Work on the new Sign-Up System that will be used by over 1 000 people
  • Work closely with the whole Project Team
  • The position requires coding. We work with React, Go, Postgres and GApps Script. Extensive prior knowledge is not required; you learn on the job.